Sylvan Child Care Handbook

WHAT IS EXPANDED LEARNING?

Expanded learning means before school, after school, summer, or intersession learning programs that focus on developing the academic, social, emotional, and physical needs and interests of pupils through hands-on, engaging learning experiences.

OUR MISSION

The mission of the SUSD afterschool program is to provide an inclusive and diverse environment that communicates and builds relationships with students and families and is focused on promoting growth in children’s academic, social and emotional health.

Registration Information

Minimum Requirements -
The child care requires a minimum attendance of three days per week, holidays excluded.

Intersession is on a sign up only basis. You will receive notification of all upcoming breaks and will have the option to register for this. Families are required to attend 5 days per week for break care.

Absences - 
When there is an absence of five or more consecutive days, without notification to the child care, an attempt will be made to contact you by email or phone. If there is no response, you will be dropped from the child care program.

Program Fee

Tuition -
The Expanded Learning Opportunity Program is currently offered at no cost to SUSD students

Contract Options -
Parents may contract to the days of the week care is needed ( three day minimum requirement)

This option is available for families whose child care needs change on a weekly basis. The policy is as follows:

• The family must attend for (3) days per week for a 5 day school week. (2) days for a 4 day school week, (1) day for a 3 day school week.
• Schedules must be emailed or called in to the child care office every Monday
• Failure to comply may result in your student being terminated from the program
• Parents will be asked to sign the variable contract the first week of care.

The Child Care program does not provide drop in care.

Set Release Time

We have a set release time of 4:00PM starting January 13, 2025 to ensure students stay longer and fully benefit from the program. Implementing a designated minimum amount of time required in the program would help in maintaining consistency and maximizing the effectiveness of our afterschool program.

We understand that our students may have other commitments that require them to leave earlier than 4:00PM (i.e. tutoring, Scouts, sports games/practices, dance, etc.). These early release times will be accommodated by filling out the Early Release Form. The form can be found on the District Website or at the child care site.

Arrivals/Departures/Security

• For your child’s safety, please call the child care site if your child is not attending on a scheduled day
• Children must be signed in and out upon arrival and departure at each site. This procedure is necessary for record keeping and emergency situations
• All individuals designated on the registration form to pick up your child (including the parent) will be required to show a form of photo identification if the staff is unfamiliar with them
• Your child will not be allowed to leave with any person not listed on the form or without parent/guardian verification

Contact Information 

Supervisor of Child Care

Sarah Calderon  (209) 574-5306 ext. 1003
scalderon@sylvan.k12.ca.us

Child Care Coordinator

Susie Watson  (209) 574-5306 ext. 1103
rwatson@sylvan.k12.ca.us

ELOP Secretary

Laura Covarrubias (209) 574-5306 ext. 1303
lcovarrubias@sylvan.k12.ca.us

ELOP Director

Nicol Alvarado (209) 505-7728 ext. 2900
nalvarado@sylvan.k12.ca.us

Child Care Sites

All Before School Care is located at our Main Site

Main Site Location: 1037 Floyd Avenue (West side of Somerset Middle School)

• Freedom - (209) 652-0407  
• Orchard - (209) 652-9428
• Crossroads - (209) 652-6180
• Stockard Coffee - (209) 652-9426
• Mary Ann Sanders - (209) 652-6294
• Sherwood - (209) 875-4926
• Standiford - (209) 875-4947
• Woodrow - (209) 801-5605
• Mary Ann Sanders - (209) 652-6294
• Main Site (Room 1) - (209) 534-1228
• Main Site (Room 3) - (209) 574-5306     

Site cell phone voice mails are checked each workday.

 

Additional Information

• Vacation - Vacations from the program must be reported to the Program Office with a one week advance notice.
• Illness - If your child does not attend school, they may not attend Child Care. If your child is ill, has a temperature of 100 degrees or higher, or is vomiting, they will be sent home.
• Communicable Disease - Please keep your child home if they are ill. Please notify staff if your child contracts a communicable disease so appropriate measures can be taken.
• Medication - A Physician Request Form for Administration of Medication (available by request) must be complete and signed by your child’s physician for staff to administer medication. Medication must be in a labeled prescription bottle.
• Allergies - Please inform the Child Care of any allergies prior to admittance to Child Care.
• Lice - The program follows District policy in regards to lice.
• Movie Days - All Sites will only show G movies.
• Student Discipline - District and school rules pertaining to student discipline are available to parents or guardians of district students in the school office. (Ed. Code, § 35291)
• Discipline - The Child Care has specific discipline procedures that are available at each Child Care site.
  • If your child has been suspended from school they may not attend the Child Care program.
  • If your child is suspended from Child Care, they may still attend school.
• Behavioral Plan - If your child has continual behavioral issues that affect the daily operations of the program, discussion of a detailed behavioral plan will take place.
• Snack - Snack is provided to all students in afterschool care.
• Lunch - The Child Care does not provide lunch for any student. We also do not provide accommodations to heat or chill items.

Days of Service:
Each site is open Monday - Friday with the exception of school holidays and other days of closure. Each site will post all days of no service.

Non-Service Days (subject to change):
Martin Luther King Day
Abraham Lincoln’s Birthday
George Washington’s Birthday
Good Friday
Memorial Day
Juneteenth
Fourth of July
Labor Day
District Inservice Days
Veterans Day
Thanksgiving Eve
Thanksgiving Day
Day after Thanksgiving
Winter Break (Only open during the third week of winter break)